If you have made it this far, you are making tremendous progress in developing your Future Ready Action Plan! Deep cleansing breaths may be needed at this point, but persevere – your students need you to do this hard work! Only a few more steps remain, so keep going!
Task One: Identify Stakeholders and Assessment Communities
Estimated Time: 1 Hour
The next team meeting should focus specifically on identifying who key stakeholders are, and how your team will reach out to gather input through the gear-by-gear assessments. Each of the Gear Level Assessments (GLA) has a unique set of questions that provides a "deeper dive" into each content area; they are not simply segmented sections of the assessment taken in Step 2. The dashboard offers district teams the ability to create groups of stakeholders that will complete one or more gear assessment. Using these shorter and deeper assessments, your district can clarify and fine-tune your plan, with an opportunity to include additional stakeholder groups in the planning process. The following list offers ideas for your leadership team to discuss regarding how, and from whom, you will gather perception data. This task should yield a list of stakeholders that will be asked to complete each gear-level assessment, a timeline for completion, list management strategies, and clear responsibilities assigned to the person coordinating each gear area.
Quick Tip: Links to the GLAs should be sent separately to groups by stakeholder group. For example, if working on the Data and Privacy Gear, send one email to that stakeholder group asking them to share their feedback by a specific data and time. These assessments, taken individually and requiring about 25 minutes of time, are then rolled into a unique consolidated report comparing perceptions between the stakeholder group and Leadership Team from Step 2. For example, does the teacher group that just took the Gear Level Assessment align with the results from your Leadership Team as it relates to Curriculum, Instruction, and Assessment? This section often provides very interesting feedback and reveals some potential areas to address in your plan. We refer to these groups as your "Assessment Communities".
RECOMMENDED AUDIENCES BY GEAR
- Curriculum, Instruction, and Assessment: Future Ready Leadership Team, Additional District Level Colleagues, Teachers, Principals, School Librarians, School Board Members, Parents and/or Students
- Personalized Professional Learning: Future Ready Leadership Team, Additional District Level Colleagues, Teachers, Principals, School Librarians, and School Board Members
- Budget and Resources: Future Ready Leadership Team, Additional District Level Colleagues, and/or School Board Members
- Community Partnerships: Future Ready Leadership Team, Additional District Level Colleagues, School Librarians, School Board Members, Community Leadership, and/or Parents
- Data and Privacy: Future Ready Leadership Team, Technology Staff, Additional District Level Colleagues, and/or School Board Members
- Use of Space and Time: Future Ready Leadership Team, Additional District Level Colleagues, School Librarians, Teachers, Principals, School Board Members, Parents and/or Students
- Robust Infrastructure: Future Ready Leadership Team, Technology Staff, Additional District Colleagues, School Board Members, and Community Leaders
- Collaborative Leadership: Future Ready Leadership Team, Additional District Colleagues, Principals, School Librarians, and School Board Members (Please Note: The "Collaborative Leadership" Assessment is specific to leadership capacity and is different than the District Level Leadership Self-Assessment taken in Step 2.)
BENEFITS TO NOT SKIPPING THIS STEP!
If we haven't convinced you that this step is necessary - it really is critical! As part of the action planning process, these self-assessments will help stakeholders better understand your team's goals, and provide a thorough analysis that will highlight areas of focus for your plan. Some of the explicit benefits are that this process;
1) Generates awareness of your thoughtful, comprehensive planning;
2) Aggregates responses into a consolidated report for a more comprehensive district snapshot;
3) Provides additional depth and analysis opportunities to your district’s identified gaps and strategies;
4) Utilizes infographics that contain stakeholder input statistics;
5) Offers teams an opportunity to compare the perceptions of stakeholder group(s) to the district leadership team.
Task Two: Invite Assessment Community Stakeholders
Estimated Time: 30 Minutes Per Gear Plus Follow Up Reminders
If you've reached this point, we're glad we have convinced you to solicit additional feedback. This step is critical! Great work in identifying your Assessment Communities. Now, it’s time to create your Assessment Community Teams, gather their contact information, and invite your stakeholders to share their perspective. As of December 2016, anonomous URLs are now available to send to Assessment Community Teams, in lieu of having each team member create an account to submit feedback, which you'll use in Task Three of this Step.
Task Three: Populate the Assessment Communities with Stakeholder Feedback
Estimated Time: 25 Minutes Per Gear Assessment Survey
Once you have compiled your Assessment Community list, it's now time to reach out to solicit their feedback! Feel free to use this template to help generate your email communication. To obtain the unique, anonomous URL, complete the following:
1) Click on the Menu button and select "Create and Manage My Teams".
2) The "Stakeholder Surveys for [District]" URLs are visible below the "My Teams" section.
3) Copy the appropriate URL for which your team is soliciting feedback and paste in your email to stakeholders.
Upon stakeholder completion of the gear level assessments, the project manager, or other leadership team member, must then create a "Consolidated Report". To do this,
1. Go to the Menu and choose "Reports".
2. Scroll down and click on the "Gear Assessment History & Reports" section.
3. Scroll down and click on the gear area that was completed. Click “Create Consolidated Report”.
4. Indicate the team, gear, and date range that the assessments were taken. (This ensures the correct surveys are pulled for the report.)
5. Click "Create Report".
A comprehensive, gear-specific readiness report will be generated and is a compilation of all stakeholder input solicited for that gear. Please note, that this step can only be completed after the District Leadership Report has been made available. The Gear Level Report becomes available below the "Create Consolidated Report" button.
Quick Tips: During this step, the gear manager should clearly articulate the timeframe that assessments must be completed in their outreach to stakeholders. When consolidated reports are generated, specific time periods are selected and used in the creation of the report.
Task Four: Analyze Assessment Community Results
Estimated Time: 1 Hour per Gear
The gear level reports also provide valuable infographics analyzing stakeholder input and a comparison of stakeholder vs. district leadership team perceptions. You now have a very rich and deep analysis of your readiness levels in each gear. At this point, the leadership team may elect to add additional team members, and/or divide into sub-groups to analyze the data collected within each gear area.
When analyzing each gear area, it often becomes evident that a variety of goals and strategies will be needed to address inconsistencies in the data, and close the identified gaps. This will be completed during Step 4 of the action planning process.
Finished with Step 3? Go to Step 4 to develop your Future Ready Action Plan.