Gather Input from Stakeholders

Your team is one step away from completing your district's FRS action plan! Collecting stakeholder feedback on your district's readiness will help your team set goals and identify the best strategies to add your FRS action plan. Follow the prompts below. Keep pushing!


Step 3 is optional, but gathering stakeholder feedback will:

  • Increase awareness of your thoughtful, comprehensive planning throughout the district
  • Provide a more comprehensive district snapshot that can be reviewed by role
  • Provide additional depth of analysis on your district's readiness
  • Generate detailed reports on each FRS gear;
  • Provide an opportunity to compare the perceptions of stakeholder group(s) to the district leadership team with consolidated reports

Task 1: Identify Stakeholders to Form the District's Gear-Level Assessment Community
Estimated time: 30 minutes - 1 hr

Your district’s gear-level assessment community will serve as a group of education stakeholders who provide critical feedback on your district's readiness across each FRS gear. Your next FRS district leadership team meeting should focus on identifying educators from whom your team wishes to receive feedback on the seven unique gear assessments—separate from the district leadership self-assessment—and provide a deeper dive into each FRS gear. As your team creates a list of stakeholders to invite to take the gear assessments, see below suggestions for leaders to include for each gear:

  • Curriculum, instruction, and assessment: FRS district leadership team members, additional district-level colleagues, teachers, principals, school librarians, and school board members, parents and/or students
  • Personalized professional learning: FRS district leadership team, additional district-level colleagues, teachers, principals, school librarians, and school board members
  • Budget and resources: FRS district leadership team, additional district level colleagues, and/or school board members
  • Community partnerships: FRS district leadership team, additional district-level colleagues, school librarians, school board members, community leaders, and/or parents
  • Data and privacy: FRS district leadership team, technology staff, additional district-level colleagues, and/or school board members
  • Use of space and time: FRS district leadership team, additional district-level colleagues, school librarians, teachers, principals, school board members, parents and/or students
  • Robust infrastructure: FRS district leadership team, technology staff, additional district colleagues, school board members, and community leaders
  • Collaborative leadership: FRS district leadership team, additional district-level colleagues, principals, school librarians, and school board members 
    • (Please Note: This gear assessment is specific to leadership capacity and different than the district-level leadership self-assessment taken in Step 2.)

This task should yield a list of stakeholder names and emails to use to request completion of a short gear-level assessment. Your team should also agree on a timeline for when assessments should be completed and assign a contact person with the team for each FRS gear. 

Task 2: Assemble Gear-Level Assessment Community and Send Surveys
Estimated time: 30 minutes per gear, plus follow-up reminders

Once your team’s gear-level assessment community is identified, invite them to share their perspective using the gear assessments. Create contact lists for the gear-level assessment community assigned to the FRS gear for which you would like to generate feedback. For example, make separate lists for curriculum, instruction, and assessment; budget and resources; data and privacy, etc. One individual can complete more than one assessment where appropriate.

Use a copy of this template to generate your email for each gear survey. As invitations are prepared, send them only to the assessment community assigned to that specific gear. 

Pro Tip 1: The gear surveys are different from the District Leadership Assessment. The gear surveys ask more in-depth questions on the gear and associated elements. These surveys also ask for feedback from a practical lense as opposed to leadership or a strategic planning focus.

Pro Tip 2: It is most powerful to generate feedback on all gear surveys, however, each district leadership team is advised to choose the gear(s) that most align with your district's planning needs. 

Pro Tip 3: Emails should clearly state that gear surveys are designed to be taken individually and require about 25 minutes to complete. It is also important to set a deadline for completion.

Pro Tip 4: Consider focus groups as an additional approach to generating feedback from your stakeholders. Identify specific areas of the FRS Framework that your district wants feedback on and create interview questions for a focus group of 8-10 stakeholders. Arrange a time and place for the open forum and encourage your guests to speak freely.

To obtain an anonymous URL for each FRS gear survey, complete the following:

  1. Click "Engage Stakeholders" on the menu.
  2. Copy the appropriate gear survey URL for the group from which you are soliciting feedback and paste it into the email. 
  3. Repeat these steps for each gear and assessment community.

Task 3: Track Stakeholder Feedback and Generate Reports
Estimated time: 25 minutes per gear survey

The district’s project manager or any member of the leadership team can track responses from stakeholders by clicking "Engage Stakeholders" on the menu. The number of completed assessments for each gear will be displayed below the anonymous link.

To review results from each gear assessment, click "View Report" next to each assessment link. You will be prompted to create a consolidated report for each gear assessment, which compares the outcomes of the gear-specific assessment to that of the district leadership self-assessment. Consolidated reports allow the team to analyze the differences between how your stakeholders view readiness in the district compared to the FRS leadership team. They may also reveal potential areas to address as your team creates goals and strategies in Step 4 of the planning process.

Pro Tip 1: Based on the results from the district's consolidated reports, the leadership team may elect to add additional team members and/or divide into sub-groups to brainstorm next steps that will inform the district's FRS action plan. 


Finished with Step 3? Go to Step 4 to develop your FRS Action Plan.

Back to Step 2  |  Questions on Step 3? Contact us at [email protected].