Congratulations, you've made it to Step 3. You are making tremendous progress in developing your Future Ready Action Plan! This step just got a lot easier and more flexible, so take your time and review the tasks below to ensure that you collect useful stakeholder feedback data. Only a few more steps remain, so keep going!
BENEFITS OF COMPLETING STEP 3!
1) Generates awareness of your thoughtful, comprehensive planning;
2) Aggregates responses into a consolidated report for a more comprehensive district snapshot;
3) Provides additional depth and analysis opportunities to your district’s identified gaps and strategies;
4) Utilizes info graphics that contain stakeholder input statistics;
5) Offers teams an opportunity to compare the perceptions of stakeholder group(s) to the district leadership team.
Task One: Identify Stakeholders and Assessment Communities
Estimated Time: 1 Hour
Your next Future Ready Leadership Team meeting should focus on three things:
- Identifying key stakeholders who will be a part of your district's Stakeholder Assessment Community (AC), and
- Determining how your team will gather input using Gear Level Assessments (GLA). Your Assessment Community will serve as a group of education stakeholders who provide critical feedback on the vision and goals of your district's Future Ready initiative.
- Deciding whether your district will tackle the GLAs as a team to compare with the stakeholder data collected. (recommended).
GLAs are seven unique sets of surveys that provide a "deeper dive" into each Future Ready gear. These surveys are short, and provide your district with feedback from multiple stakeholder groups. This task should yield a list of stakeholders that will be asked to complete GLA you plan to tackle, a timeline for completion, and clear responsibilities assigned to the Gear Leader. Review the suggestions below to choose the stakeholders you will invite to take the GLAs.
RECOMMENDED AUDIENCES BY GEAR
- Curriculum, Instruction, and Assessment: Future Ready Leadership Team, Additional District Level Colleagues, Teachers, Principals, School Librarians, School Board Members, Parents and/or Students
- Personalized Professional Learning: Future Ready Leadership Team, Additional District Level Colleagues, Teachers, Principals, School Librarians, and School Board Members
- Budget and Resources: Future Ready Leadership Team, Additional District Level Colleagues, and/or School Board Members
- Community Partnerships: Future Ready Leadership Team, Additional District Level Colleagues, School Librarians, School Board Members, Community Leadership, and/or Parents
- Data and Privacy: Future Ready Leadership Team, Technology Staff, Additional District Level Colleagues, and/or School Board Members
- Use of Space and Time: Future Ready Leadership Team, Additional District Level Colleagues, School Librarians, Teachers, Principals, School Board Members, Parents and/or Students
- Robust Infrastructure: Future Ready Leadership Team, Technology Staff, Additional District Colleagues, School Board Members, and Community Leaders
- Collaborative Leadership: Future Ready Leadership Team, Additional District Colleagues, Principals, School Librarians, and School Board Members (Please Note: The "Collaborative Leadership" Assessment is specific to leadership capacity and is different than the District Level Leadership Self-Assessment taken in Step 2.
Task Two: Build Your Assessment Community Lists
Estimated Time: 30 Minutes Per Gear Plus Follow Up Reminders
Now that you've identified your Assessment Community, it's time to gather their contact information, and invite them to share their perspective using Gear Level Assessments (GLA). Be sure that you are using the most up to date contact information for your stakeholders. You will need the primary email address of each person you would like to complete GLAs.
Create contact lists for the Assessment Community assigned to the Future Ready gear for which you would like to generate feedback. Although it is most powerful to generate feedback on all GLAs, feel free to choose the ones that are most appropriate for your district's planning process.
Task Three: Get URLs and Collect Stakeholder Feedback
Estimated Time: 25 Minutes Per Gear Assessment Survey
Now it is time to reach out to your Assessment Community and get their feedback! Feel free to copy this template to generate your email communication. As you prepare your invitations, please note that each one should be sent to the AC assigned to that specific gear. For example, if you are working on the Data and Privacy Gear, send one email to that AC asking them to share their feedback by specified date and time. Your email should also state that GLAs are designed to be taken individually and require about 25 minutes to complete.
The dashboard generates a unique URL for your team that should be shared in the email invitation you send to stakeholders. To obtain your team's anonymous URL for each Future Ready GLA, complete the following:
- Click on the Menu button and select "Create and Manage My Teams".
- The GLA "Stakeholder Surveys for [District]" URLs can be found below the "My Teams" section.
- Copy the appropriate GLA URL for the group from which you are soliciting feedback, and paste it in your email.
- Repeat these steps for each gear and AC.
Responses from stakeholders are combined into one consolidated report for each Future Ready gear which compares the perceptions of your stakeholders, The data generated from GLAs often provides very interesting feedback and reveals a number of potential areas to address as you move into step four.
Task Four: Analyze Gear Level Assessment Results
Estimated Time: 1 Hour per Gear
To review the results of the Gear Level Assessments, the project manager or leadership team member must create a "Consolidated Report". The consolidated report is a compilation of all stakeholder input solicited for each Future Ready Gear. Please note, that this step can only be completed after the District Leadership Report has been made available. To create the Consolidated Report,
- Click on the Menu button and select "Reports".
- Scroll down and click on the "Gear Assessment History & Reports" section.
- Scroll down and click on the gear area that was completed. Click “Create Consolidated Report”.
- Indicate the team, gear, and date range that the assessments were taken. (This ensures the correct surveys are pulled for the report.)
- Click "Create Report". The Gear Level Report becomes available below the "Create Consolidated Report" button.
Quick Tips: During this step, it is important that the gear manager clearly articulate the timeframe that assessments must be completed in their outreach to stakeholders. When consolidated reports are generated, specific time periods are selected and used in the creation of the report.
You've done it! A comprehensive, gear-specific readiness report will be generated based on stakeholder feedback. The gear level reports provide valuable info graphics analyzing stakeholder input and a comparison of stakeholder vs. district leadership team perceptions. When analyzing the report for each gear, it often becomes evident that the leadership team will need to develop a variety of goals and strategies to address inconsistencies in the data, and to close the identified gaps. At this point, the leadership team may elect to add additional team members, and/or divide into sub-groups to brainstorm next steps that will inform your district's Future Ready Action Plan.
Finished with Step 3? Go to Step 4 to develop your Future Ready Action Plan.